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1 Event/Class/Workshop/Rental Proposal

Thank you for considering Unity Church of the Hills as a venue for your event, class, or workshop. We are grateful for the possibility of sharing our space with you.

We welcome you to consider completing this form at least six weeks from the start date of your event, class, or workshop.

This is the first step of your event / rental process. To ensure the accuracy of your estimated fee schedule and Letter of Agreement, please fill out this form completely, with specific attention to the timing and schedule of your event /class / workshop. Please ensure you include your 501(c) 3 if you are a non-profit organization.

Upon review, availability, and approval of your proposal, the next steps are as follows:

An email will be sent with confirmation of approval of your class / event along with an estimated fee schedule.
Once you have approved your estimated fee schedule a Letter of Agreement will be created for signature and a payment link will be provided for remitting your deposit and rental fee. At that time, your Certificate of Insurance will be due.

As we continue forward, I am alongside you, and welcome supporting any questions you may have.

I look forward to collaborating with you.

With Ease,

Anaiya
(she/her/hers)
Events Manager
anaiya@unityhills.org
512-335-4449, ext. 100

Please note: Completion of this form does not guarantee approval of rental, event, or workshop. UCOH will honor your inquiry for 14 days after the date of submission of your form. If we fail to receive communication after providing an email confirmation and/or estimated fee schedule, UCOH reserves the right to release the calendar date and requested room for rental.

Your name *

Last name

Email address *

Date of Event *

List first day of event if it's a recurring or series event.

General Information

Title of Event *

Event Description *

Please give a thorough description of your event/class/workshop. THIS DESCRIPTION WILL BE USED AS IS FOR THE MARKETING CONTENT, CALENDAR ENTRY AND REGISTRATION DESCRIPTION.

Location *

Indicate the location you would like. Occupancy is listed beside each room.

Sanctuary - 475

Chapel -30

Friendship Hall/Kitchen - 75

Any Classroom - 25 per room

Legacy Suite (large room in Unity Oaks Building next to the Pavilion) - 75

Pavilion (Covered outdoor area) - 150

Patio (uncovered outdoor area) - 50

I need to speak with someone about the location

Other

Phone number *

Please provide the phone number of the individual, or their representative, hosting the event / class / workshop.

What is your association with Unity Church of the Hills? *

No affiliation with Unity Church of the Hills

I have attended class/service in the past

Regular Unity Church of the Hills attendee, congregant or visitor

Member of UCOH

If you checked NO AFFILIATION above, how did you hear about Unity Church of the Hills?

Your Event/Class/Workshop is hosted by: *

For Profit Organization

Non Profit Organization - Please list legal name of Organization and submit form 501(c) or other documentation

Individual, no corporation

Legal name of organization hosting this event

Upload documentation for Nonprofit status

Please upload your nonprofit documentation if applicable.

No files currently selected

Add up to 5 files. Maximum file size 10 MB.

URL of Website for Business or Organization associated with this Event/Class *

Has this Event/Class been held at Unity Church of the Hills previously? *

Yes

If Recurring - Frequency of Event/Class/Workshop *

Weekly

Bi-Weekly

Monthly

Other

If your event/workshop/class is recurring or cumulative, when do you want registration to close?

On the first day of the event/workshop/class series.

On the last day of the event/workshop/class series.

My event is ongoing and will remain open ended.

What day of the week is your Event /Class/Workshop? *

On what day of the Week is the event?

End Date

If this is a one-day event, enter the same date as above. If it is recurring and will end, please enter your preferred end date. If the event is recurring and is open ended, please leave blank.

What time does the event begin and end? *

Please provide a timeline of the event activities and locations. *

Be sure to include rehearsal or sound check time if needed.
EXAMPLE:
3-4 arrive, set up
4-5pm Sound check in the Sanctuary
5-7pm Concert
7-9pm Reception in Friendship Hall
9-10pm tear-down, clean-up
10pm leave building

**Please note that any time overage will result in a fee for each quarter hour over.

Teacher/Facilitator Bio

Please include a bio of teacher/facilitator and link to your website or other informational site if applicable. This information is to encourage, interest, and inform potential attendees.

Approximately how many attendees do you expect? *

Will you want to serve food/beverages? *

No food or drink other than bottled water is allowed in the Sanctuary.

Event Requirements

TECHNICAL REQUIREMENTS *

Please check the technical items you will require. *Note that items marked with an asterisk require our AV Tech team and have a four-hour minimum fee. Use of our AV Tech Team requires an additional form that the Event Manager will send to you upon receipt of the event/class/workshop rental form.

Sanctuary Sound System*

Single Microphone and Speaker

Multiple Microphones*

Projection of Slides/Video on Large Screen In Sanctuary*

Audio/Video Recording - Renter is responsible for bringing equipment. (Sanctuary only)*

Additional monitors

Platform riser (3'x3') - set-up fee will be applied

Grand Piano

No technical requirements

Other

Attendee Price options *

Set Fee - I have a set ticket price for the event / class / workshop.

No Admission Fee

Other (please describe)

Proposed Fee for Attendee

If you are charging a set fee.

Describe any additional needs you may have for your event / class / workshop. *

Tables, chairs, etc.

Other Information or questions

Please add any other information or ask any questions not covered in the form.

Please attach your preferred marketing / communications files here.

We welcome a headshot, logo, or royalty free image. Please do not include a flyer with: date, time, or details on it should you need to revise or reschedule. We welcome all digital assets in a jpg. or png. file.

No files currently selected

Add up to 5 files. Maximum file size 10 MB.

I understand that I am responsible for marketing my class, workshop or event. *

I understand that it is my responsibility to serve as the administrator for my class, event, workshop attendee's questions and registration inquiries. *

Though Unity will share information about your upcoming event, class, workshop as able, we encourage all facilitators to be responsible for their individual marketing.

We seek to align each class, workshop, and event with our Mission, Vision, and Core Values. Please review our identity below to ensure your offering aligns and that you agree to uphold our Mission, Vision, and Core Values while on campus.

Mission - We put God first, celebrate Life, live Unity Principles, and empower each other to transform our lives.
Vision - Centered in Love and Divine Oneness, we transform ourselves, our community and our world.

CORE VALUES

Spirit-Centered: being led by Source; from which everything begins and returns.

We honor the many names for God, the many paths to God, the many ways of experiencing God.
We embrace all experiences as opportunities for transformation.
We listen for the voice of God guiding us on how to serve one another and the world.
We connect with and express the Divine in our thoughts, words and deeds.

Loving: practicing unconditional positive regard for God, self and one another.

We choose to see the Christ in all beings.
We serve one another and the world through compassionate action.
We mindfully balance our needs with the needs of others.
We accept ourselves and others through the practice of forgiveness.

Inclusive: creating a safe space that honors the diversity and uniqueness of every person.

We value the inherent worth and dignity of all beings as expressions of God.
We foster an environment that respects and welcomes everyone.
We seek to understand and appreciate the lived experiences of others.
We are deeply enriched as we consciously question our assumptions.

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Unity Church of the Hills
front.office@unityhills.org
512-335-4449